The Annexe, we respect your privacy, and aim to comply with the
latest data protection regulations. This policy explains how we
collect and handle data relating to website visitors. Please note
that this policy may be altered in the future. It was last updated
on 1st June 2018..
collects the information?
information is being collected by the Annexe and the person
responsible for handling data is Fiona Young who can be contacted
via email at firstname.lastname@example.org.
do we collect information?
can be collected in the following ways:
- Completion on our check-in form
at the time of checking in
name and contact details when you make an online booking.
data (relating to your computer, not to you personally) can also
be collected whenever someone merely visits one of our web pages
(this involves cookies - see below).
information is collected?
enquiries and/or bookings we will only collect the minimum
information required for the purposes of being able to contact you
and make an accurate record of the booking and process any
payments relating to it.
anonymous data relating to website traffic is limited to details
of the device or connection being used to access our website
(including the IP address of your computer, the country the
connection is made from, the browser, etc.) and a record of the
pages visited, plus the time spent on each page.
is your data used?
you contact us, make a booking or check-in, your data is only used
for the corresponding purposes. We will not pass your contact
details and other personal data to a third party.
data will also be used for internal record keeping (e.g. for the
accounts that we are legally obliged to maintain), and to help us
assess how to improve the services that we offer.
data collected from cookies is used purely to compile statistics
regarding the website traffic so that we can judge how well the
website is performing.
you check-in to The Annexe you will be asked to complete a
document confirming your name, address and contact details.
This document will be scanned, encrypted and securely stored for a
period not exceeding 12 months subject to the other conditions
detailed within this Privacy Statement. The paper based
check-in document will be securely destroyed within 48 hours of
has access to your information?
will not sell or rent your information to third parties.
will not share your personal information with third parties for
marketing purposes. Personal information will only be given to a
third party when we are legally obliged to do so.
data derived from cookies may be shared with third parties, but
only for technical purposes, not marketing ones.
will not contact you for marketing purposes by email, phone or
text message unless you have given your prior consent. You can
change your marketing preferences at any time by contacting us by
email at email@example.com
you can access and update your information
accuracy of your information is important. If you change your
email address, or if you believe any of the other information we
hold is inaccurate or out of date, please email us at firstname.lastname@example.org.
We will promptly correct any information found to be incorrect.
have the right to ask for a copy of the information we hold about
you, and this will be sent to you in electronic format free of
right to restriction
may choose to restrict the collection or use of your personal
information in the following ways:
you are asked to fill in a form on the website, look for the
box that you can click to indicate that you do not want the
information to be used by anybody for marketing purposes
right to be forgotten
will only be stored for as long as it is needed. Unnecessary data
will be erased.
security of your information
details such as your name and email address are submitted via
email, this can never be guaranteed to be 100% secure. As a
result, while we strive to protect your personal information, we
cannot guarantee the security of any information you transmit to
us, and you do so at your own risk. Once we receive your
information, we make our best effort to ensure its security on our
we hold records of your personal data and we become aware of a
data breach, we will endeavour to inform you of this within 72
to other websites
website contains links to other websites of interest. You should
note that we do not have any control over those websites, and so
cannot be responsible for the protection and privacy of any
information which you provide whilst visiting them.
cookie is a small file sent to your computer's hard drive by a web
page that you visit. Cookies allow web applications to recognise
your device (not you personally) as you move from one page on the
site to another, or if you revisit the site within a certain
period of time. If you express a preference on a web page, for
instance, that preference can then be recalled in the future. A
cookie in no way gives us access to other files on your computer
or to any other of your device's functions.
use traffic log cookies to compile statistics about the popularity
of pages on our site and about how people have arrived here. This
helps us improve our website. We only use this information for
can choose to accept or decline cookies. Most web browsers
automatically accept cookies, however, you can usually modify your
browser settings to decline or block cookies if you prefer.
following table indicates which cookies we are using and what they
cookies are used to collect information about how visitors
use our site, which we use to help improve it. The cookies
collect information in an anonymous form, including the
number of visitors to the site, where visitors have come
to the site from and the pages they visited.
Analytics privacy info
out of Google Analytics
stores information anonymously merely to note whether
visitors to the website are logged into the content
management system or not.
simply stores your acceptance of the warning about cookies
on the website home page.
enables the calendar system to display the correct month.
It stores no information about the visitor.
to do if you donít want cookies to be set
you prefer, it is possible to block some or all cookies, or even
to delete cookies that have already been set; but you need to be
aware that some functions of the website might become inoperable.
If you use the Internet Explorer browser, find out more info HERE.
If you use Firefox, see the information HERE.
If you are using Safari, see HERE.
of these terms
using our website, you signify your acceptance of the terms of our
policy, please do not use our website. Your continued use of our
will mean that you accept those changes.